Updated 8.2112

DENISON UNIVERSITY Campus OrganizatiOn HandbOOk VOLUME 2 updated March 2013 Compiled by the Campus Leadership Involvement Center 310 Slayter Union Granville, OH 43023 Phone 740.587.6662 Fax 740.587.8250

table of Contents Introduction Section 1 General Requirements Expectations...................... 5 Section 2 Club Sports ......................................................................13 Section 3 Fraternity Sorority Life ........................................... 16 Section 4 Finances ..........................................................................26 Section 5 Fundraising ..................................................................... 35 Section 6 Advertising Promotio

Welcome To best serve our campus organization community, the Campus Leadership Involvement Center CLIC created this Campus Organization Handbook. A resource for students and advisors alike, the handbook contains important information related to operations and management of an organization at Denison University. The best part it is all in one place With the help of many campus partners, the Campus Organization Handbook provides information regarding general organization information, club sports,

CA MPUS ORGANIZATI ON H ANDBOOK seCtiOn General Requirements Expectations Campus Organization Policies of the Campus Leadership and Involvement Center 1 T he Campus Leadership Involvement Center provides support and resources to the more than 170 campus organizations at Denison University. Campus organizations range from academic and spiritual to club sports and beyond, with plenty of options for students to gain experience and a place to call home outside of the classroom. Organizatio

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK University. Following the meeting, the DCGA Rules Committee will meet to review the application and meeting minutes and make a decision regarding approval within seven 7 working days. Should it be approved, a new organization must renew its registration every year making updates as necessary and as leadership turns over and abide by all policies and procedures as outlined by CLIC, DCGA and all other University polic

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK for list of dates email clicdenison.edu and additional meetings as required by DCGA or CLIC and must also remain in good standing and be violation free with the institution. It is important to note that during officer turnover, training and transition, organizations must update their registration within OrgSync to reflect these changes. Organizations may update their changes of officers or governing constitutions at

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK Presidents and student leaders within the organization with the administrative function can create officer groups, manage contacts, select how membership requests are managed and set up their profiles to update officers, new members, or even the entire organization via text message. privileges Explanation of privileges Registered campus organizations have the following privileges Involvement Fair t

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK general Organization Conduct The Code of Student Conduct reads that every Denison student is expected to abide by the Universitys policies and rules, and to report to the University when they observe others violating those rules. This expectation also extends to campus organizations at Denison. Alleged violations by campus organizations are referred to the Office of Student Conduct Campus Values OSC and are resolve

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK Hazing Students within Denisons community are expected to treat other persons with dignity, respect, mutual consideration and to respect and preserve property, and to act with due regard for the health and safety of others. No Denison University student or organization shall conduct nor condone hazing activities. Denisons Code of Student Conduct reads Hazing, by its nature, relies on the exertion of power over anoth

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK 888 NOTHAZE 6684293, or contact the Campus Leadership and Involvement Center, 740 5876739. advisors Selection When selecting an advisor, organizations should keep in mind that she must be employed fulltime as defined by Denison University. The advisor will be familiar with the mission and goals of the organization and will support the group throughout the year to meet these objectives. Selecting someone who can ded

Section 1 General Requirements Expectations CA MPUS ORGANIZATI ON H ANDBOOK program. Organizations can collaborate with this office to host a safety andor risk reduction training. For more information about safety and risk management as it relates to campus organization events, visit the events section. 12 back to table of contents

CA MPUS ORGANIZATI ON H ANDBOOK Club Sports Policies for Campus Organizations with a Club Sports Designation 2 seCtiOn T he club sports program provides opportunities for special recreational interest groups in a variety of sports activities including competitive, noncompetitive, recreational and instructional programs. All clubs are open to current students, faculty and staff. The clubs are studentorganized and there are opportunities for students to form new clubs if there is enough inte

Section 2 Club Sports CA MPUS ORGANIZATI ON H ANDBOOK relationship with physical education recreation department Organizations under the club sports designation work closely with the Senior Associate Director of Athletics, who coordinates the club sports program. Whether recreational, instructional or competitive, club sports have specific procedures and protocol regarding facility reservations, accounting, waivers, travel, risk reduction, weather, equipment needs and storage of equipment,

CA MPUS ORGANIZATI ON H ANDBOOK Section 2 Club Sports travel emergency protocol The Club Sport Vehicle Emergency Protocol needs to be observed in the case of an emergency during travel. Items contained in the emergency protocol are important numbers to call, including the Denison switchboard and Club Sport Contact numbers, on the road emergency information, items needed for van or car rental, offcampus travel, and weather. Concussion FaCt sHeet Coaches and players should be aware of the pos

CA MPUS ORGANIZATI ON H ANDBOOK seCtiOn Fraternity Sorority Life Fraternity and Sorority Life Information and Guidelines 3 T he Campus Leadership and Involvement Center serves as a liaison between the Fraternity and Sorority community and the University. Specifically, CLIC supports fraternity and sorority life through the advisement of the four Denison fraternity and sorority life governing councils, supervision of registration and documentform maintenance, risk reduction, academic repor

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life Multicultural Greek Council MGC Phi Iota Alpha Fraternity, Inc. Sigma Lambda Gamma National Sorority, Inc. National PanHellenic Council NPHC Alpha Phi Alpha Fraternity Inc. Delta Sigma Theta Sorority, Inc. Phi Beta Sigma Fraternity Inc. Sigma Gamma Rho Sorority, Inc. Panhellenic Council PHC Delta Delta Delta Delta Gamma Kappa Alpha Theta Kappa Kappa Gamma Pi Beta Phi registration and requirements Fraternities

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life national headquarters during campus visits and works with these entities regarding recruitment, reporting and conduct matters in order to support their goals and expectations of individual groups. Collaboration with student Conduct Campus Values A positive partnership among Student Conduct and Campus Values, the Campus Leadership and Involvement Center and fraternities and sororities is vital. These entities work together

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life Chapter risk management policy Updated liability insurance certificate Chapter data dues, service hours, philanthropic totals Requests for this information will be made by the councils andor presidents and must be completed and returned to CLIC by the requested deadlines. Additionally, MGC and NPHC organizations must submit proper recruitment and intake forms. These organizations must have the Notice of Membership Intake

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life These forms are completed by each member and turned in to CLIC by each chapter by a requested deadline and are valid from the date signed through graduation. Chapters must inform the Associate Director of CLIC in the case of membership status changes so students can be added or dropped from the roster. An abridged version of this form is found online with regard to IFC and PHC recruitment, and new members will sign an additi

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life colonies, new organizations, and petitioning organizations. Council affiliation Each individual fraternity or sorority must acquire and hold active membership within a governing council in order to be recognized as a fraternity or sorority in good standing at Denison University. These governing bodies must comply with all campus organization requirements, including annual registration. CLIC recognizes the following governin

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life tacted for additional information. Process A more formal process is used in the spring semester. Interested men must complete an application via OrgSync to begin the process of joining an IFC organization. The Council will be in contact with potential new members regarding events and the day membership invitations are given. To request applications, students should contact IFC directly. Multicultural Greek Council MGC The

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life Fall semester Eligibility Women must be of sophomore classification or higher. Transfer students must have at least 12 credit hours. Women must have at minimum a 2.5 cumulative grade point average and be in good academic and disciplinary standing at Denison. Some PHC organizations have a higher grade point average for transfer students. Individual chapters or the PHC should be contacted for additional information. Process In

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life General registration requirements General items solicited in this form are the organizations information, individual organizer information, location, properly completed documentation and as requested, rostersguest lists. The form also requests approval from international headquarters or appropriate regional personnel andor governing councils as required through international governing documents or council policy. If alcohol

CA MPUS ORGANIZATI ON H ANDBOOK Section 3 Fraternity Sorority Life standing to act as incorporators who will be legally responsible for the formation of the organization. Some international organizations may require more and in that case Denison will follow said guidelines. Moving forward. Upon initial approval to begin the process, students must officially register as socialvolunteer campus organization before moving forward in the process and work closely with the governing council and CL

CA MPUS ORGANIZATI ON H ANDBOOK Finances Denison Campus Governance Association Funding for Campus Organizations 4 seCtiOn M any registered campus organizations receive funding from the Denison Campus Governance Association DCGA and maintain accounts on campus. The following section provides an overview of applying for funding, maintaining accounts, ordering supplies and tracking expenses. eligibility for dCga Funding Registered campus organizations can apply annually for funding through D

CA MPUS ORGANIZATI ON H ANDBOOK forms for spring budget hearings, it forfeits its privilege to submit a request to the Finance Committee for the duration of the next fiscal year. Organizations established after the spring budget submission deadline are permitted to submit budget requests in the fall. There are three types of budget requests and campus organizations that campus organizations should know Budget Allocation Submitted during spring budget hearings and sometimes subsequently for a

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances In the event that a campus organization changes its leadership officers, it will notify the Campus Leadership and Involvement Center and the Finance Chair by submitting an organization renewal. Funding for Food All food requests will be reviewed with a high level of scrutiny. Foodcentered events that are essential to an organizations functioning will carry greater weight in committee consideration. Moderation in requests should be the guide

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances funded by DCGA. DCGA encourages campus organizations to use the Campus Organization Resource Area CORA to create advertisements. Any advertisement of an event with DCGA funding should include the words Funded by DCGA on the promotion. Funding for repairs If an organization shows substantial need for a general repair fund, the DCGA Finance Committee may fund a maximum of 2,000 per request. It is the responsibility of the campus organization

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances tion of those that contain organization dues. If an organization has established an outside account for dues or a separate University account, it must notify the Finance Committee prior to budget requests. Failure to notify the Finance Committee of these accounts may result in the nullification of any budget approvals. Organization revenue Any organization that generates revenue with the use of University money i.e., DCGA funds must surrend

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances the form should be kept on file by the organization. Working with University Departments on Financial Matters Campus organizations have access to many offices and departments on campus that can assist them in making purchases, ordering equipment, depositing funds, requesting checks and a number of other financial matters. This section explains these resources. requesting a Check Organizations often need to request a check to be cut in orde

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances vendors approved for short Order Forms Food Bake N Brew Bob Evans Cherry Valley Road Bombay Garden Restaurant Brews Broadway Deli Central City Pizza Crenos Pizza Donatos Pizza Dragon Village East of Chicago Pizza Elms Pizza Fazolis GFSGordons Bulk Foods Goumas Candy Hometown Deli Jolly Pirate Donuts Kentucky Fried Chicken Lees Famous Recipe Chicken Moore Pizza Olive Garden Papa Johns Pizza Puerto Vallerta mexican River Road Coffeehouse Rosss

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances an appointment with the Controllers Office. borrowing a university Credit Card Credit cards are available for use by campus organizations on a temporary no more than 24hour basis. Cards can be used at either the Meijer or WalMart on North 21st Street in Newark and are limited to 250 per use. Individuals must have their Denison University IDs available for the cashier to view. Sales Tax Exemption Cards for WalMart are also available. Meijer

CA MPUS ORGANIZATI ON H ANDBOOK Section 4 Finances and include the following information DCGA approved budget, name of potential vendor, vendors address, organization account number, where to deliver the equipment, the items including descriptions, item numbers and links if applicable, prices including shipping and quantity. making a deposit Organizations sometimes handle cash and checks that need to be deposited into a University account. To make a deposit, organizations should visit the C

CA MPUS ORGANIZATI ON H ANDBOOK seCtiOn Fundraising Campus organization fundraisers and sales 5 C ampus organizations are encouraged to fundraise for the benefit of their organization or for charitable causes. The procedures and guidelines for conducting fundraisers are addressed in this section. purpose Campus organizations may sponsor fundraising events to benefit their organizations or for causes that are clearly communicated during any fundraising activities. Campus organizations may

Section 5 Fundraising CA MPUS ORGANIZATI ON H ANDBOOK with University policy and procedures. Location The Fundraising andor Information Table Request allows organizations to reserve tables inside Slayter or outside the front doors of Slayter on Academic Quad weather permitting for fundraising purposes. The organization is responsible for properly reserving the space for an approved fundraiser if it is a location different than Slayter Union separately. Requests for fundraising space outside

CA MPUS ORGANIZATI ON H ANDBOOK Advertising Promotions Campus organization posting information 6 seCtiOn C ampus organizations may promote their events, opportunities and programs on campus via several advertising methods. The following section covers the policies, resources and best practices for campus organization marketing. COntent Campus organizations may post advertisements to promote opportunities and events for the Denison community. Postings should always include the organizatio

CA MPUS Section 6 Advertising and Promotions ORGANIZATI ON H ANDBOOK other areas require the permission of the Campus Services office. Sidewalk chalk is permitted on sidewalk surfaces that are uncovered. It is not permitted on walls, doors or building exteriors. Doortodoor solicitation, placing advertising under doors of resident rooms or on any motor vehicle is not permitted. Denison reserves the right to remove any posting at its discretion. Expired promotions must be removed by the organi

CA MPUS ORGANIZATI ON H ANDBOOK Section 6 Advertising and Promotions Forms can be brought to the Denison University Copy Center or emailed. tYpes OF printed items The following are some typical printed items campus organizations use to promote events and opportunities. The Denison University Copy Center can accommodate other types of promotions and materials as well. Please contact the Copy Center for specific requests and information. Banners Banners are the large, handdrawn posters that

CA MPUS ORGANIZATI ON H ANDBOOK Section 6 Advertising and Promotions The Denisonian Deliver a press release to The Denisonian, Denisons campus newspaper, two weeks in advance. Photos are encouraged. Email denisoniandenison.edu. WDUB The campus radio station, WDUB 91.1 FM, will make public service announcements for campus organizations. A press release should be dropped in the box attached to the door of WDUB located on the 1st floor of Slayter Union at least one week in advance of the desi

CA MPUS ORGANIZATI ON H ANDBOOK Events Oncampus events 7 seCtiOn D enison campus organizations host a wide variety of events and programs both on and off campus. Logistical planning information, procedures, policies, deadlines and contacts are included in this section. researching performers Campus organizations often bring in speakers, performers and other vendors for events. Events that require contracts from offcampus entities must be handled carefully. Students are not permitted to ma

CA MPUS Section 7 Events ORGANIZATI ON H ANDBOOK forward with an offer. If contacting agents via telephone, organization should not make any verbal commitments during the initial call. Verbal agreements can be considered legally binding contracts. Organizations should not share their budgets in the first conversation. Instead they can explain that they are simply gathering information for a potential event and that should Denison decide to move forward with an offer, the University will be

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events When the contract is approved, it is important to review with the campus organization advisor and Campus Services to ensure all of the requirements of the contract are executed. Venue reservations Most spaces on campus with the exception of athletic facilities are reserved via Campus Services. When planning for events, it is important to reserve these spaces well in advance. Organizations should always account for setup and cleanup time when

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events ing to pickup and dropoff the performer at hisher hotel. It is recommended that performers who are flying stay at a hotel near the Columbus Airport as these hotels provide free shuttle service to and from the hotel, allowing for fewer trips for campus organizations. More detailed information about renting university vehicles can be found.in the offcampus travel section. Catering events Campus organizations wishing to provide food at their eve

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events fication of sufficient liability insurance most national chains and all vendors that accept Short Order Forms. When purchasing food from offcampus, organizations are responsible for picking up the food and taking care of all setup, cleanup and supplies. Organizations may not bring outside food into areas where Dining Services is responsible. This includes, but is not limited to Welsh Hills Room, Burton Morgan Center, Slayter Snack Bar 1st floo

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events Item Portable Sound Machine Popcorn Machine Balloons Event MonitorsSecurity Event Wristbands Snow Cone Machine Description Check with venue Rental for machine and 1.25 per bag of popcorn kernels yield is 1516 servings case of 24 provided, charged after event based on usage Helium tank rental, .50each balloon plus string Number and type based on activity Contact Conference Services for color, etc. Rental includes cups, syrups, spoons Fee No

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events description, contact information and other details. Campus organizations should consult their DCGA approved budgets for appropriate funding. If Club Night designation is approved, campus organizations should request a meeting with Campus Services to secure event monitors, wristbands and a students of legal drinking age list and to go over the expectations and responsibilities of the campus organization. Campus Services determines the number of

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events The Campus Leadership and Involvement Center is the only office that should be approached for cosponsorship. At no time should a campus organization canvas other offices or departments for funding. event registration and additional guidelines Outdoor campus noise. Outside amplified events on campus grounds may only take place after 400 p.m. on academic days, unless the event is scheduled during the common hours on Thursday. Approval for these

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events nization in attendance. If the organizations risk management policy requires more, that number must be provided and a current copy of the venues liquor license must be uploaded to the form. Additionally, organizations hosting offcampus events involving alcohol must meet with the Associate Director of CLIC prior to event approval. SERENADES Serenades are permitted to take place on the steps between East Hall and Shaw Hall with proper approval.

CA MPUS ORGANIZATI ON H ANDBOOK Section 7 Events procedures, conflict with dates, andor serenade plans. Blackout times. No serenades shall take place during Big Red Weekend, Alumnae Weekends or during study or finals dates. Supervision. The appropriate governing councils will monitor serenades. At least one officer per responsible council will be present for the duration of the serenade. If a councils policy requires more officers, the councils must provide the larger number of monitors. Spe

CA MPUS ORGANIZATI ON H ANDBOOK Alcohol Campus organization events with alcohol NOTE BINGE DRINKING IS DEFINED AS MORE THAN FIVE 5 DRINKS IN ANY 24HOUR PERIOD. THE EFFECTS OF ALCOHOL VARY BASED ON WEIGHT AND GENDER. THE UNIVERSITY DOES NOT SUPPORT THE IRRESPONSIBLE USE OF ALCOHOL. 8 seCtiOn C ampus organization events, regardless of where the event is held, that feature alcohol must be carefully considered. Campus Services, located in 200 Slayter Union, is an excellent resource for organiz

CA MPUS Section 8 Alcohol ORGANIZATI ON H ANDBOOK compliance with established guidelines for campus organizations, for more information, see Section 6 Advertising Promotions along with the Campus Compact. No postings for these events are permitted on the Academic Quad and no advertising, that connotes abusive use of alcohol or drugs i.e., drinking games or contests. No images of alcohol may be featured in promotions. Organizations found to be in violation of these advertising procedures ris

CA MPUS ORGANIZATI ON H ANDBOOK Section 8 Alcohol ment of Liquor Control. This includes both direct and indirect sales, the latter referring to admission fees, donations, sales of cupstshirts or other items for admission as well as fundraising for a campus organization andor charitable organization. The Roost is licensed to sell alcohol by the Ohio Department of Liquor Control and is operated by Dining Services. serving No members of the organization or guests shall collectively or individu

CA MPUS ORGANIZATI ON H ANDBOOK Section 8 Alcohol At any event at which alcohol is served or permitted, a reasonable quantity of nonalcoholic beverages defined as lasting throughout the duration of the event or as long as alcohol is being served or permitted other than water must be served. event monitors Events involving alcohol require event monitors andor staff members from Safety, Security and Risk Management to be hired. The number of event monitors required will be determined at the t

CA MPUS ORGANIZATI ON H ANDBOOK Section 8 Alcohol damages Expenses incurred by Denison University for additional cleanuprepair by Denison University employees or contracted services may be billed to the sponsoring organizations. In addition, Student Conduct and Campus Values charges may be filed against the sponsoring organizations. Open containers Open containers are not permitted in any common areas of the campus, including lobbies, lounges, stairways, parking lots, athletic fieldsevents,

CA MPUS ORGANIZATI ON H ANDBOOK Section 8 Alcohol sumption of alcohol. Any violations of this policy must be monitored and recorded and immediately reported to the Office of Safety, Security and Risk Management. guest List Many organization social events often fraternitysorority events require an official guest list. Each attendee must be checked against the guest list submitted via the OnCampus Event Form to ensure that heshe was invited. Fraternitysorority Other international organizati

CA MPUS ORGANIZATI ON H ANDBOOK Section 8 Alcohol to 30 minutes before the scheduled ending time of the event. Any alcohol remaining at the closing of the event will be claimed by Denison University Office of Safety, Security and Risk Management for disposal. Tickets The event monitors should take the alcohol from the attendee and give the attendee an equal number of tickets. During the event an individual with a wristband may obtain alcohol from the serving area by presenting a ticket. She

CA MPUS ORGANIZATI ON H ANDBOOK Travel Offcampus trips 9 seCtiOn D enison campus organizations often go offcampus for cultural experiences, events, conferences, trips and travel. This section covers the procedures for reservations, policies, considerations and contacts. planning an offcampus trip Whether a campus organization is attending a professional conference or arranging for a social event, the Purchasing Office is an excellent resource. Making flight arrangements, contracting offca

Section 9 Travel CA MPUS ORGANIZATI ON H ANDBOOK vehicle available free of charge and coordinate with a campus organization member with defensive driving to operate the vehicle. Requests must be made at least three days in advance and are granted based on vehicle availability. The use of the Universitys vehicles can be suspended in the event of adverse weather andor unsafe road conditions. Campus organizations must present defensive driving cards and valid drivers licenses when signing out v

CA MPUS ORGANIZATI ON H ANDBOOK Section 9 Travel Should the campus organization be taking a trip offcampus that requires the use of a bus, note that the bus should pickup all tripgoers outside of Deeds Field steps next to the Mitchell Center. This location needs to be reserved with Campus Services. VeHiCLe driVer eXpeCtatiOns No smoking is permitted in University vehicles. Possession or use of alcohol or drugs in a University vehicle is prohibited for drivers and passengers. Drivers may no

CA MPUS ORGANIZATI ON H ANDBOOK Section 9 Travel representing denison Every student attending an offcampus activity or conference on behalf of a campus organization is acting as a representative of Denison University. To that end, courtesy and respect for others must be demonstrated at all times. Mature, professional conduct is expected of every individual student and the organization as a whole. Denison prefers that the campus organization advisor or designee attend the conference to provid

CA MPUS ORGANIZATI ON H ANDBOOK Leased Spaces 10 seCtiOn Campus organization closets, cabinets and offices C ampus organizations may request to lease one of the following types of spaces a cabinet, closet or office. All spaces are in Slayter Union, except for three spaces in Knapp Hall and one in Smith Hall. Space is at a premium and not all requests can be honored. This section explains the procedures for requesting space, responsibilities and privileges regarding campus organization spa

Section 10 Leased Spaces CA MPUS ORGANIZATI ON H ANDBOOK use of Leased spaces The campus organization leases space from the University solely for official business purposes of the organization. The following items are the responsibility of the organization routine daily cleaning including carpet vacuuming, moving inout of the space, damage to the space or furniture, returning the space to its original condition at the termination of the lease, and use and maintenance of the space in a manner

CA MPUS ORGANIZATI ON H ANDBOOK Section 10 Leased Spaces fice, cabinet, closet or adjacent common areas All space personalization or modifications must be approved by the Director of Campus Leadership Involvement, and then if deemed necessary by the Director of Campus Leadership Involvement through Campus Services or Facilities Services via work order in advance of any work being done or any contract for work is signed. All internal structures must be freestanding and selfsupporting unless

CA MPUS ORGANIZATI ON H ANDBOOK Section 10 Leased Spaces The leased offices, closets and cabinets are to be used for the storage of property belonging to the campus organization only no personal items may be stored. Other items that may not be stored include but are not limited to perishable food, flammable liquid and money. Hours of Operation The leased space is available to the campus organization during the regular hours of operation of the building in which the space is located which ar

CA MPUS ORGANIZATI ON H ANDBOOK Section 10 Leased Spaces such as computer setups, maintenance, etc. should be arranged solely through the Information Technology Services Office. Maintenance concerns should be reported, in writing via Campus Organization Work Order form, to the Director of Campus Leadership Involvement and if necessary and by recommendation of Director of Campus Leadership Involvement, to the Office of Campus Services. default of Lease Should the organization fail to compl

CA MPUS ORGANIZATI ON H ANDBOOK Reservations 11 seCtiOn Reserving rooms, information tables and other spaces C ampus organizations reserve University rooms, buildings and outdoor locations for their wide variety of activities and meetings. This section provides the appropriate contacts for various locations on campus, along with other resources. room reservations Campus organizations that need meeting rooms or spaces for events can make those reservations most often via Campus Services.

CA MPUS Section 11 Reservations ORGANIZATI ON H ANDBOOK Organizations are always encouraged to reserve a rain site or plan for a makeup date in the event of rain or other weather conditions. tabLe reserVatiOns Campus organizations often advertise their programs andor share resources via information tables in Slayter Union. Campus organizations can reserve information tables in Slayter via the Fundraising andor Information Table Registration form. Organizations may request up to three backto

CA MPUS ORGANIZATI ON H ANDBOOK Advisors 12 seCtiOn Support and best practices for campus organization advisors A dvisors are an integral part of any organization. No organization can be officially registered with the Campus Leadership Involvement Center without an advisor. Advisors serve as liaisons between the organization and the university community. They serve as a source of knowledge about university policies and procedures. Longterm advisors serve as unofficial historians for the

CA MPUS ORGANIZATI ON H ANDBOOK Section 12 Advisors knowledge of institutional policies procedures One of the most important responsibilities of an advisor is to serve as a liaison between the institution and the campus organization they advise. An important part of this is making sure that the students are taking into account the Universitys rules, regulation, policies and procedures when planning an activity. Please refer to Section 14 containing links to these important policies and proc

CA MPUS ORGANIZATI ON H ANDBOOK Important Contacts 13 seCtiOn 6666 6384 6394 6656 6696 6271 6647 6271 6224 6200 8656 8656 5727 6271 6474 6208 Fundamental contact info for campus organizations P rovided below are some important contacts for campus organizations. Remember each number should be preceded by 740 587. The list is not exhausted. Those looking for a number not listed cae contact the Denison University operator at 0810. Division of Student Development Academic Support Enrichmen

CA MPUS ORGANIZATI ON H ANDBOOK Section 12 Important Contacts Controller Copy Center Denison Switchboard Dining Services Facilities Services Human Resources ITS Help Desk Lamson Lodge Library Mail Room Physical Education Physical Education Athletic Center Physical Plant Purchasing Office Recreation Intramural Activities 6795 6203 0810 6728 6454 6781 6395 6715 6235 6796 6290 6694 6264 6284 6760 72 back to table of contents

CA MPUS ORGANIZATI ON H ANDBOOK Resources Essential references for campus organizations 14 seCtiOn I n this section, you will find leads and links to important resources for campus organizations. This resource section will include information about Denison, DCGA and even Roberts Rules of Order. Though not exhaustive, these resources will provide your organizations some tools for success. Denison University Student Code of Conduct Student Handbook Campus Compact Defensive Driving DCGA

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